by Kathy Leslie-Whelan

The meeting was called to order at 11.20 am. All board members were present.

Following the pledge of allegiance and a moment of silence for the passing of a former board member, June Solla, Diane Caldwell started her President’s message thanking the membership for coming and announced that the meeting was being live streamed and reminded the membership the meeting will be held in accordance with Robert’s Rules of Order. She also reminded people that there was a 2 minute rule for the membership to comment.  She announced that there were 3 seats up for election for 3 year terms.  Caldwell called for a motion to approved last year minutes.  Pat Galderisi made the motion which was seconded by Dan Glasgow.  Minutes passed.

Caldwell went on to her President’s message by stating the past 2 years have been challenging.  We have been deferring maintenance and the infrastructure is crumbling.  The outdoor pool needs more work.  The indoor pool was held up with a legal situation but 2 checks were received for repair.  $101K plus $28K.  Caldwell requested that a new engineer from Falcon be put on the bid for the dehumidification system at the indoor pool.  The new board will have to choose a vendor.

Road maintenance will commence in 10 days and they hope to have unpaved roads done before winter with the delinquent dues collections. Caldwell also stated that this board put many procedures in place. There is a new banking system where we now scan checks vs. going to the bank.  She stated that it has been a rough year but they were able to keep their heads above water.  There has been aggressive in house collections where it did not cost the membership anything.  $460K has been collected in delinquent accounts. The board developed a special payment program and installed a new POS system.  She thanked her fellow board members for their hard work, diligence and support.  She thanked all for her opportunity to serve. She stated that this board did what they felt was correct.

Caldwell stated that the board can’t wear multiple hats and her rule of thumb is if you say it, you can forget it, if you write it you will regret it.  She quoted Michele Obama with “When they go low, we go high” and Aretha Franklin who was active in civil and women’s rights and she admires the song “Respect”. She ended her message stating to “vote wisely”.

Caldwell opened the floor for questions on the proxy voting since the attorney had to leave at 12:30.  No one had questions

Edward Anderson from our outside auditor’s office got up and stated that our audit report was an unqualified opinion. Our financial statements were correct and he did not see anything to worry about.

The floor was open for comments.

Lynn O’Neil stated that she did not see a line item from rentals.  She wanted to know where expenses were captured.  She was told that those expenses were lumped into payroll.

Karen Hubbert questioned our investments and wanted more information on who our investments were with, she requested to see bank statements.  She questioned $50K for life guards while there were no life guards.  She was told by Laura Jones that the outdoor pool was heated but she stated that it was colder than the Atlantic Ocean.  She made a motion to dismiss the HOA and get rid of board.  She was told she was out of order and was escorted out of the auditorium.

Bill Rich questioned what was being done for delinquent collections from builders. He was told that they are treated like everyone else and are part of the collection efforts. Stephanie Johnson stated that anyone in arrears is considered not up to date and will not be allowed to vote.

Our attorney Bill Haros stated that creditors cannot talk about specific delinquent accounts so they could not confirm or deny any debt.

Gilda Spiotta presented the volunteer of the year award to Don Atkis who was instrumental in bring us our butterfly garden while Dave Borsos presented Eric Bergstrom with a lifetime achievement award for his dedication and participation with the fish and conservation group with the restocking of fish in our lakes and running the fishing rodeo.

Voting was opened for proxy voting and the two financial resolutions. A member complained that associate members were voting when they were not allowed.  Caldwell stated they will investigate.

Candidates were allowed to give their 5 minute speeches. Four candidates were registered to vote and three candidates ran from the floor.

Results

Elections 10 ballots disqualified

Chris Claude – 64

Steve Kavanagh – 60

Buz Whelan – 53

Ange Noonan – 42

Al Leslie – 28

Jenn Gonzales – 27

Diane Caldwell – 19

All resolutions which required a 2/3 vote failed:

Proxy voting – 76 – yes and 58 no – 1 ballot disqualified

Financial resolution # 1 – 87 yes and n46 no – 1 ballot disqualified

Financial resolution # 2 – 88 yes and 45 no – 1 ballot disqualified

Following the announcement of the election results, Director Jake Bower announced his resignation.  Ange Noonon was named as new director.  Noonon will serve until the next annual meeting.

Reporters Note: I write these reports based on notes taken during the meeting.  I get no special consideration or cooperation from the board.  I try my best to report accurately, but occasionally mistakes will be made.  I invite correction and have no desire to intentionally mischaracterize any comments or actions.