March 16, 2013 Board of Directors Open Meeting
by Buz Whelan
Emerald Lakes, Pennsylvania (ELFP) Saturday, March 16th was a busy day for the Emerald Lakes Association Board of Directors. At 9:30 am they met with the Finance and Planning Committee for the presentation of the budget for fiscal year 2013/2014. After a discussion period the directors present agreed to accept the budget as presented and bring it to a vote at the open meeting which would follow. Directors present were President Alex Leslie, Vice President Millie Bishop, Treasurer Earl Frank, Director Joe Miller and Director Dan Glasgow. Secretary Carmen Broadnax and Director Margaret Fitzgerald did not attend. Following the budget discussion it was decided that the next F&P meeting, to be held on Saturday, April 20th would have as the sole agenda item the consideration and arguments for an enhanced revenue stream. This would include several different approaches to dues escalation, possibly tied to the Consumer Price Index. The board-set deadline for the committee to decide on a recommendation had been April 20th, but in consideration of the fact that that is the next meeting date of F&P the board members said they would extend the deadline for a brief, but not indefinite, period to be decided.
At about 11:00 am the monthly open meeting was called to order by President Alex Leslie with all seven directors in attendance. Mr. Leslie said that there has been a good response to the committee survey sent to committee members, but that he would appreciate those who had not yet returned the survey to do so as soon as possible. He also said that the board is seeking volunteers for the Real Estate Committee, moribund since around September of 2008, with a special eye to establishing a subcommittee to work on problems involving rental properties. He restated his hope that this committee could be made up of residents, landlords and renters, so all sides of the questions could be fully represented and examined. The manager reported that the dues statement mailings had been completed. He also reported that the engineers are completing their road study report and will have recommendations on repair by type and location.
Treasurer Earl Frank reported that we are still on track to come in under budget by approximately 10% and went on to report figures on the cost of operating the bar and grill, by his count around $8,000. Director Joe Miller took exception to both the amount and the necessity of the report itself. Mr. Miller’s objection was based on the fact that the bar and grill, taken jointly, is but one of several amenities, and the only one to produce a revenue stream. If there is a report on them, where are the reports on the other amenities? How much did it cost to operate the indoor pool year-to-date, he asked. The matter was eventually left unresolved.
During committee reports, Sherry Ornitz reported that the Events Committee has 13 events scheduled, with 7 additional events being considered.
There was a discussion on finding new and creative ways of dealing with delinquent accounts. A proposal from a collection agency has been received and will be studied. The board may then hold a Q&A with a representative of the agency.
Under New Business the board voted to accept the budget as prepared by the General Manager and submitted to the board by the Finance and Planning Committee. Directors voted in the affirmative with a single director, Margaret Fitzgerald, voting to oppose. No reason was given for her opposition.
Director Miller raised an objection to the report by Fred Spot Engineering on Quality Assurance/Quality Control citing a lack of specificity on many key elements. Terming the report “a joke”, he made a motion to require the submitter to issue an addendum of sorts that would include the missing and needed data. Following the passage of the motion, Joe agreed to work directly with Spot to ensure they understood and fulfilled association requirements.
A study is proceeding to produce a plan to upgrade the insulation rating of the indoor pool area, possibly by replacing windows with solid wall, among other possibilities. The outdoor pool shell needs to be sandblasted and cracks filled and then resurfaced.
During public comments member Heidi Castro stated that she has observed members bringing personal alcoholic beverages into the Community Center to be consumed with a purchased meal or snack. She further stated that on at least one occasion the person bringing the beverage was underage. The GM will alert staff to this, and a sign will be posted forbidding importation of personal alcoholic beverages into the center. It is against both association rules and Pennsylvania Liquor Control Board regulations and is considered a major violation by the LCB.
Melanie Balzano suggested that employees wear identification badges that they might be easily located when needed, and to be visible as employees when entering employee-only spaces such as behind the bar.
Posted on March 18, 2013, in BOD Meetings and tagged Board of directors, Consumer Price Index, Emerald Lakes, Emerald Lakes Association, HOA, Homeowner's Association, Pennsylvania Liquor Control Board, Planning Committee, Public Safety, rental properties. Bookmark the permalink. 3 Comments.