Emerald Lakes Board of Directors Annual Meeting, August 15, 2020
by Kathy Leslie-Whelan
The meeting was called to order at 11:03 AM. All board members were present. Following the pledge of allegiance, Dave Borsos, Secretary, announced that we had reached quorum. Chris Claude, Judge of Elections called for anyone that was running from the floor. No one came forward. After introducing the board members, General Manager, Association attorney, Nick Harros and association auditor, Bill Owens, Buz Whelan, President addressed a few housekeeping items. He stated that the meeting was being recorded and live streamed to the membership and that the meeting would be held in accordance with Robert’s Rules of Order. He stated that according to Robert’s Rules the minutes from the annual meeting should be approved at the next open meeting. The minutes from last year’s annual meeting were approved in September of 2019.
Whelan stated that in order to streamline the meeting, the President’s message, the Manager’s report and the Treasurer’s report were in the special edition of the newsletter. He said that Covid 19 did slow down projects, however a lot was accomplished during the last two years. The watch word that the board operated under was transparency.
Bill Owens of William Owens and Company stated that in his financial opinion our audit report is true and correct. Our operating cash is $824K; our reserve fund has increased but more should be in fund; collections were $1.9M; sound year where expenses were controlled.
Our attorney, Nick Harros stated that was little legal activity this year. We do have an open law suit at the compactor but our trash hauler is handling the case.
Dave Borsos stated that he moved here in 2004 and has been on the board for three years. He assisted with the fishing derby and the butterfly garden. He stated he has a bio in the newsletter that folks can read.
Bob Leon stated that he has been on the board for four years. He bought his property in 1984 and built in 1985. He stated that in ELA as of January 1st, 54 homes sold in the community and currently there are only 16 for sale now. Leon stated that 11 years ago he started the Face Book page where it has become the town hall. He stated that the board has worked as a unit.
After ballots were cast the floor was opened up for questions.
- When will the basketball courts open?
Response: It is not feasible at this time.
- What process do we use to enforce rules for short term rentals?
Response: 37 fines have been issued for noise and fireworks. Some of these violations were issued to weekenders and full time residents. Whelan recommended having a Town Hall meeting to address this issue. It was a consensus that this will be scheduled.
Results from Candidate voting:
Dave Borsos 80 votes (55 proxy votes and 25 in person votes)
Bob Leon – 78 votes (54 proxy votes and 24 in person votes)
Financial Resolution # 1 (Passed)
Distribution of Surplus Operating Funds
Approval makes clear to IRS that the members of the Association authorize the Board to decide how to apportion any surplus.
79 Yes (53 proxy votes and 26 in person votes)
7 No (4 proxy votes and 3 in person votes)
Financial Resolution # 2 (Passed)
Apportionment of Annual Assessment
Approval makes clear to IRS that the members of the Association authorize the Board to decide how to split the assessment between the operating and capital budgets.
77 Yes (53 proxy votes and 24 in person votes)
8 No (4 proxy votes and 4 in person votes)
Meeting Adjourned at 12:32 PM.
New officers are as follows:
Dave Borsos – President
Chris Claude – Vice President
Bill Baehr – Treasurer
Steve Kavanagh – Secretary
Reporters Note: I write these reports based on notes taken during the meeting. I get no special consideration or cooperation from the board. I try my best to report accurately, but occasionally mistakes will be made. I invite correction and have no desire to intentionally mischaracterize any comments or actions.