Emerald Lakes Board of Directors Annual Meeting, September 26, 2020
by Kathy Leslie-Whelan
The meeting was called to order at 9:30 AM. All board members were present. General Manager Darryl Gamble and Assistant General Manager Nicole Clemons were also present. Following the pledge of allegiance, Dave Borsos, President introduced himself as the new president. He thanked Bob Leon for being the tech guy and recording the meeting. He stated that being elected as president was a mixed blessing. He stated that the contractor installing the roof did not properly tarp the roof so the ceiling in the Community Center caved in. It is being handled by the insurance companies. He stated that the same 7 people are on the board and they put a lot of time and effort into working for the Association. He prays for no freezing temperatures or rain. Borsos said that the board is open and transparent. He stated that due to Covid 19 restrictions the membership is missing out on many activities, however, the good news is the new paving. He also said that they are maintaining what they have and allotting money across the board for what needs to be done.
Steve Kavanagh made a motion to accept the August 2020 minutes. It was seconded by Chris Claude and passed unanimously.
Bill Baehr, Treasurer, stated that for the month of August the Association operating costs were at $150K and YTD are within budget. Receipt deposits are at $212K. Code Enforcement Officer (CEO) collections are at $43K year to date and are on track to exceed the budgeted amount. Compactor card revenue is $5K for August. Rental income is at $13.7K. Dues collections are currently at 59.78%. Income of dues to date are $812K which includes dues income, prior year’s dues, dues interest, dues late fees, payment plan income and collection fees. Delinquency collections YTD are as follows:
Special Payment Plan $21K
In house collections $114K
Attorney collections $4K
Sunrise collections $22K
Cash on hand is $547K.
Chris Claude made a motion to accept the Treasurer’s report. It was seconded by Steve Kavanagh and passed unanimously.
Under Old Business:
- Gamble stated that he is developing an action plan going forward for the membership to get their new badges. He is checking with staff to determine what days the office will be open for badging only. They will run badging only days including a few Sunday hours for a few weeks. That will continue as long as there is traffic. Otherwise the office will switch to badges by appointment only. This is being tied to new compactor regulations. There will be a limit on the number of bags allowed. Only members with the new badges will be permitted to leave garbage and recyclables. Sign are on order for the compactor identifying this number.
- New basketball hoops are on order and will be reinstalled at the courts at the Community Center. Nets will be steel chains.
Under New Business.
- Trunk or Treat will be held on October 31st in the Community Center parking lot beginning at 4:00 PM. A table with hot chocolate and goodies will be available for the children. All must wear masks.
- Bob Leon reported on the equipment and internet issues at the Community Center. Currently the dehumidification system and Community Center share a router/modem. Another unit will be added where the dehumidification system will have its own dedicated system. In addition wiring will be upgraded to a Cat 8. This will insure that WIFI will not cut out.
- A special booklet will be developed that will identify contractors/vendors that do work for members in the community.
- Lake overgrowth issues are going to be addressed more aggressively. Gamble was not satisfied with the results from last year’s treatment. He is also looking into a relocation program for the geese. This could cost $30K and there is no guarantee that the geese won’t return.
- Short term rentals cannot be legally stopped. Right now offending rentals are fined to the maximum. Anyone exceeding the number of rentals in their advertising is reported to the appropriate township. In addition, Gamble is going to have a public safety person on the night shift to respond to complaints. Public safety’s budget may have to be beefed up to add more staff.
Earl Frank of Finance and Planning stated that our bottom line looks decent. He is planning on meeting with Gamble, Clemens and Baehr to discuss the reserve money and capital projects. Right now we have $360K in reserves. Rental income is $186K and since the bar and grill are not open due to Covid 19 we are saving money. We are down about $30K on compactor cards. Road maintenance was increased from $150K to $270K so more roads were paved. Projects put off to complete the paving were fixing the 3 bays for maintenance, paving at Bowstring and the purchase of a new truck. The new chimney on the Community Center was $4,400, the rubber roof was $70K and the removal of the old rubber roof was $13K. Some items that need repair in the Community Center will be completed before the ceiling is replaced such as new electrical which is badly needed.
Gamble also thanked Igor Palka and his family for the siding at the Community Center. They donated the material and it was a perfect match. The Palka’s own Bagels N Go on Route 611, right across from Great Wolf. Everyone agreed that their bagels were the best.
A motion was made by Bob Leon to accept the Audit report submitted by our outside auditor. It was seconded by Chris Claude and passed unanimously.
Bob Leon stated according to Zillow this morning 13 homes are available for sale, 9 properties have been on the market for less than 90 days.
Buz Whelan stated that he hopes that this is the last outdoor meeting for the year since it was currently raining and a little chilly. He suggested that the president should decide the time and place of the meeting and inform the board. He also stated the town hall meeting for the short term rental report is key and they must make sure to know their goals, procedures and how you are going to control the meeting. Whelan said that more planning means less regretting.
Hillary Decker asked how much money was collected due to fireworks. She was told that the number was in the newsletter. She also inquired as to when the pool would open but was told that they don’t have an answer. Electrical work needs to be completed.
Mary Kavanagh asked if we would lose employees when the outdoor pool closes. She was told that we have lost them already since most of them have gone back to school. She also inquired if we could meet at the maintenance garage area at the compactor. Gamble stated they are looking at it but there are electrical issues and it is not heated.
Twelve (12) new members were welcomed to the Community.
Buz Whelan made the motion to adjourn. It was seconded by Steve Kavanagh. Meeting adjourned at 11:57 AM.
Reporters Note: I write these reports based on notes taken during the meeting. I get no special consideration or cooperation from the board. I try my best to report accurately, but occasionally mistakes will be made. I invite correction and have no desire to intentionally mischaracterize any comments or actions.