Emerald Lakes Board of Directors Open Meeting, November 21, 2020
by Kathy Leslie-Whelan
The meeting was called to order at 9:32 AM. Six board members were present. Treasurer Bill Baehr was absent. General Manager Darryl Gamble and Assistant General Manager Nicole Clemens were also present. Following the pledge of allegiance, Dave Borsos, President, wished everyone a happy, healthy and safe Thanksgiving season. Borsos recognized the staff and veterans that were honored this past Saturday at the Veteran’s function at the main entrance of the community. He also recognized his fellow board members for all the work that they are doing. Steve Kavanagh has been working on the monthly newsletter, has a historical perspective on the association and does karaoke with his wife when the Community Center is open. Buz Whelan also has a historical perspective on the Association and knows how things operate or recommends how to make things better. Bob Leon has a great work ethic and technical expertise that he brings to the table. Chris Claude has been in the community for three years and is currently Vice President. He brings mechanical, maintenance, road and equipment knowledge to the board. Ange Noonan has been on the board for two years and started the volunteer program. She also works late at night and has come to the meetings on time the next morning. Bill Baehr puts out his monthly financial reports on time and has an eagle eye to get things right. Darryl Gamble does a yeoman’s job and gets things done. He has worked on the indoor pool, paving, line painting and is responsible with keeping his projects on budget. Nicole Clemens is the power behind the camera and is the right hand woman to Gamble. Kathy Whelan is always at our meetings and works on committees. She posts a monthly article on the monthly board meeting for people who do not have the time to watch the entire proceedings. (Please note that you are now reading that article.) He also wanted to recognize the members that have worked on the front entrance and the butterfly garden. Finally he recognized the maintenance staff who have been doing a great job.
Bob Leon made a motion to accept the October’s 2020 minutes. It was seconded by Buz Whelan and passed unanimously.
Bill Baehr, Treasurer, was unexpectedly absent so no Treasurer’s report was available.
Under Old Business:
- Gamble stated that a few of the roads had crooked line painting. Black paint may be used to cover the line and the yellow line will be repainted.
- Gamble wants to discuss the mini dumpsters that are appearing on people’s properties. He would like to see a requirement of adding a permit for these containers to limit the time the container can be visible on the owner’s property. Whelan recommended adding PODS to the permit requirement. This item will be discussed at the next open meeting under new business.
- The Community Center insurance issue is still open. Currently we are waiting for the adjustor to come back since he did not include all the items in his estimate. Some items missed were replacement of damaged furniture. In the future our insurance language should be modified to include that our carrier will pay the claim and go after the contractor’s insurance company. In addition, language is being considered to add to future contracts making the contractor that is issued an award responsible for any subcontractor that they hire for the project.
- The dams are up to snuff with everything that the state requires. Any repair to the dams needs to be approved by the state representative and when completed, inspected by the state. The Emergency Evacuation Plan is 80% complete. We are waiting on a piece of information from Joe Gallagher, who currently has a contract to maintain our lakes. Bridge work will commence after May 1st. Work will be completed on the guard rail and attachment to the bridge. The proposal from RKO needs State approval.
- The new compactor regulations are working out well. If there is an issue with a member, they are referred to the Administration office allowing the issue to be resolved in a timely manner.
- The badging system is moving along, but slowly. Most people are showing up on Sundays to get their new picture IDs.
- Revisiting the reopening of the indoor pool is currently on hold due to covid 19. Gamble feels he cannot encourage large gatherings. The blower motor on the dehumidification was replaced at no cost to the association.
- Office hours are Monday through Saturday between the hours from 8:00 AM and 4:00 PM for answering phones etc. In person business during this time is on Tuesday, Thursday and Saturday between the hours of 10:00 AM and 4:00 PM. Members can ring the buzzer and gain access to the building. All individuals must be masked and only one person is allowed in at a time. Special hours for photo IDs only are Friday evenings till 7:00 PM and Sundays between the hours of 9:00 AM and 5:00 PM. Occasional exceptions are made and Clemens will prepare a bulletin on the hours.
- The compactor will be closed on Thanksgiving Day, Thursday and will reopen on Saturday. All non-essential full time staff will have Thursday, Friday, Saturday and Sunday off for the holiday weekend.
Under New Business.
- Board resolution #01121-2020-01 Boat Registration – Passed with a 5 to 0 vote.
The annual boat registration fee is $10.00 per vessel.
- Board Resolution # 01121-2020-02 Boat Policy – Passed with a 5 to 0 vote.
- All boats must be registered at the Administration annually. The fee is $10.00.
- The annual registration sticker must be displayed on your boat each year.
- All boats stored on the racks must be registered with the Administration Office. Rack rental fee is $15.00 annually.
- All boats must be removed by November 15th of each year. Failure to do so may result in confiscation of the boat and fines.
- Boats that are confiscated will be stored by the Association.
- If your boat was left on the rack after November 15th and confiscated, you will be charged a $50.00 fee in order to retrieve your boat.
- After a period of 90 days, your boat may be sold.
- The Association assumes no liability in the safe keeping of any confiscated boat.
- Boat racks will be opened on a first come, first served basis. There are no guarantees or holding of racks.
- Borsos recommended signage to announce public events. Gamble and Clemens will research different signage options.
Bob Leon reported that the maintenance committee is recommending the placement of stones on the shoulder of the roads ASAP where new pavement was done. Gamble stated that gravel is only placed on roadways that are high since the stones wash away. Maintenance will do a drive through of the newly paved roads to determine if stones need to be added.
Buz Whelan reported that the Real Estate committee is meeting next Saturday.
Bob Leon stated according to Zillow this morning 14 homes are available for sale. 73/74 homes have sold since March.
Buz Whelan stated that Borsos recognized all the board members for their hard work, but he wanted to thank Dave Borsos and he appreciates his work on his general responsibilities. Whelan thanked him for speaking so eloquently at the Veteran’s Day function and his volunteer work on the landscaping at the main entrance and butterfly garden.
Chris Claude thanked all that came to the Veteran’s Day ceremony and wished everybody a happy and safe Thanksgiving.
Eight (8) new members were welcomed to the Community.
Chris Claude made the motion to adjourn. It was seconded by Bob Leon. Meeting adjourned at 11:16 AM.
Reporters Note: I write these reports based on notes taken during the meeting. I get no special consideration or cooperation from the board. I try my best to report accurately, but occasionally mistakes will be made. I invite correction and have no desire to intentionally mischaracterize any comments or actions.