Emerald Lakes Board of Directors Open Meeting, March 27, 2021
by Kathy Leslie-Whelan
The meeting was called to order at 9:39 am. Six board members were present. Ange Noonan was absent due to a recent medical procedure. General Manager Darryl Gamble and Assistant General Manager Nicole Clemens were also present. Dave Borsos, President started his message by stating that spring has finally arrived and the weather is looking good. He stated that a mass mailing to the membership regarding annual dues was mailed early since they were concerned with the numerous delays at the Post Office. He stated that the budget was being voted on today and will be available for review by the membership for the next 30 days. The membership was asked to set up an appointment if they would like to come in to see the budget. He was looking forward to the update on the work that will be completed at the Clover Rd bridge and the road paving. He said that instead of just doing a temporary fix, things are being done correctly. Borsos stated that the board is aware of the trash issue here in the community. He would appreciate it if people cleaned in their areas where they live. If maintenance staff cleans up trash, they try to identifiy the individual or household that is dumping. If they are identified, they are fined. He is in favor of doing an Information Day at the Community Center once the Covid restrictions are lifted. He asked that if anyone had a talent or specialty that they would like to share to volunteer for a segment. Some areas that they would like to cover are, septic and well maintenance and police and fire information. Borsos said that as of April 4th, the governor is allowing businesses to open at a 75% capacity.
Bob Leon made a motion to accept the February’s 2021 minutes. It was seconded by Buz Whelan and passed unanimously.
Bill Baehr gave the Treasurer’s report. He stated that for the month of February the Association operated within budget. Operating costs were $178K and are within budget. Receipt deposits were $311K. Code Enforcement Officer (CEO) collections were $104K year to date and are on track to exceed the budgeted amount. Permits were $5.5K. Public Safety citations were $2.7K. Compactor card revenues were $3.6K. Rental income was $24K. Reserve income was $135K and $579K year to date. Current cash assets are $716K. Dues collections are currently at 67.51%. Dues collected for February were $358K. Income of dues to date are $1.8M which includes dues income, prior year’s dues, dues interest, dues late fees, payment plan income and collection fees. The dues billed are $2.3M. Delinquency collections are $6.8 K under special plan collections, $14K under in-house collections, $8.1 K under Sunrise Collections and $2.9K under attorney collections.
Steve Kavanagh made a motion to accept the Treasurer’s report. It was seconded by Bob Leon and passed unanimously.
Under New Business
- The early mailing of the 2021/2022 Budget was discussed again. Whelan stated that the budget was balanced and realistic and reminded everyone that it is a guideline. The budget was based on more accurate information coming in. Buz Whelan made a motion to accept the budget as presented. It was seconded by Bob Leon and passed by a 5 to 0 vote.
Under Old Business:
- A lot of damage was uncovered with the wiring at the Community Center but the project is moving forward as planned. Dry wall is being installed, the pass through glass is ordered, the bingo room is almost completed and the grids are down and ready for replacement. The office and the front desk will be completed next. The deck at the indoor pool will be worked on and a small roof replaced the older roof at the pass through since the wood was rotted out. Once the Community Center opens it will be open 7 days a week to get more use of the building. Some staff will work at the center so it will not be that costly to keep it opened. The pool will be open 7 days a week with water aerobics starting back up. An individual is donating a 75″ TV that will be installed in the dining area to the left of the stage.
- The short term rentals program has been overhauled. Any rental that is causing problems will lose the right to utilize the amenities. The compactor costs will be added into each house that rents. There will be scanning at the beaches and lakes once they open.
- Dam repair at Pine Tree Lake and the two at Mountain Top Lake and the Clover bridge project are under contract. Gamble is waiting on a schedule for the work to commence.
- Buz Whelan will look into electronic signage to be used at the mail boxes with will have announcements of activities in the community.
- Pot hole repair cannot start until we get cold patch. Currently maintenance is filling the pot holes with stones. The cold patch will not be available till April 5th, however, Penn Dot and the Townships get first dibs on their needs, so it is unknown when our Association will get a delivery.
- Information Day was discussed again. Whelan stated that we may have to wait and publicize it so that a larger crowd can take advantage of the information being relayed. Claude stated that currently we can only be at a 50% capacity and only those establishments that have self-certified can open at a 75% capacity.
- Gamble is looking at permanent speed bumps for the outdoor pool and Main beach. These will be made of asphalt. A snow plow driver will have to lift their plow in these areas during snow season. Gamble is currently looking into that cost. In addition, the temporary speed bumps will be installed.
Bob Leon stated according to Zillow this morning 10 homes are available for sale. 4 homes have been on the market for more than 132 days and 6 for more than 2 months.
Buz Whelan stated that Pine Tree Lake has thawed and the geese are back. He asked about the egg addling to control the population. Gamble stated that he hired a contractor that will handle the geese and the beavers. They have applied for the permit and there is a 30 day window to addle the eggs.
A question came in on the stream feed asking why badges are not being checked at the compactor. Claude stated that the crew should be brought in to discuss this issue. Gamble said that they are regularly checked, but occasionally when there is a long line attendants wave members they know thru to speed up the line. Gamble will instruct them not to do that.
Sixteen (16) new members were welcomed to the Community.
Buz Whelan made the motion to adjourn. It was seconded by Steve Kavanagh. Meeting adjourned at 11:24 AM.
Reporters Note: I write these reports based on notes taken during the meeting. I get no special consideration or cooperation from the board. I try my best to report accurately, but occasionally mistakes will be made. I invite correction and have no desire to intentionally mischaracterize any comments or actions.