May 18, 2013 Monthly Board of Directors Open Meeting
by Buz Whelan
After the traditional call to order, pledge of allegiance and acceptance of the previous month’s minutes, President Alex Leslie gave his President’s Report. Mr. Leslie thanked Director Margaret Fitzgerald and all who assisted her for the organization of the Relay for Life, to be held that evening and night, and for meeting the fund raising goal of $3,500. Mr. Leslie also announced that the board was adopting a new and revised collection procedure, prepared with the cooperation of the association attorney. The essentials of the procedure provide for a series of notices and deadlines, with a penalty fee of 2.5% of the money owed initially charged at the time of 10 days delinquency. A series of steps that include notices that all fees assessed by the association attorney will be added to the monies owed. At the 90 day mark (of delinquency) the attorney will take charge of the account and all further communications shall be between him and the delinquent member. At the 105 day mark a Notice of Claim of Lien will be recorded and the member notified. Should the delinquency continue, all legal remedies, including the filing of suit will proceed according to the best interests of the association as determined by the attorney in consultation with the association general manager. This procedure was formally adopted by resolution passed under New Business.
Treasurer Earl Frank reported that $1.394M in dues has been collected for fiscal year 2012/2013, now closed out. This is down from $1.440M collected for fiscal 2011/2012. While Mr. Frank reported that we are under budget in spending in all departments except the Emerald Bar & Grill, the growing delinquency rate is our most serious financial problem. He expressed some hope that the new, more aggressive collection policy would stem this trend. Member Pat Galderisi and Director Joe Miller both stated that the association should be going after bank owners who have seized ownership through foreclosure. They should be required to pay dues and maintain their properties according to the same standards to which individual homeowners are held. Failure to do so should result in citations.
Following the Treasurer’s Report the manager reported that all dams have been inspected, with reports to follow. Permits have been received for bog removal in East and West Emerald Lakes, though no schedule for the actual work is currently available.
During the Committee Chair Reports section of the meeting, Finance and Planning Chairperson David Pope reported that his committee is working toward a recommendation for increased revenue to be presented at the Annual Meeting. Several levels and types of increases are being examined, from a simple set increase in dues to several types of multi-year escalators. These will be hashed out at a special F&P meeting to be held the week of May 19-25 at a time TBD.
Director Carmen Broadnax reported that the Nominating Committee is currently emailing invitations to run for the board to all committee members and that notices will be on the website and in the next edition of the Emerald News. Several members present reported that they had received the email solicitations.
Appeals Committee Chairperson Paul Capozzoli reported that two appeals had been postponed until next month.
Author of this story Buz Whelan, reporting as a “committee of one” told the assembly that the May 4th Comedy Night earned over $1,100 in ticket sales and did more than $1,000 in food and beverage business.
ELDAS liaison, Buz Whelan reported several recommendations from the society to the board. Among these was a suggestion that the Communication Committee assign someone to take pictures of all committees, publish them in the paper, on the website and in an Annual Meeting program. It was also suggested that the recognition plaques for past presidents and volunteers of the year be moved from the admin bldg to the Community Center where they would be more visible to members. Another suggestion was to obtain an estimate for the cost of updating all ID badges. During this process, census data could be taken since all members would have to participate in the updating. The ELDAS members are also willing to volunteer to serve as liaisons, freeing up directors who often must serve as liaisons to multiple committees. And lastly the society recommends that planning begin for a series of events to be held during our upcoming 40th anniversary year.
Under New Business, Secretary Carmen Broadnax read a resolution to approve the purchase of a new public safety vehicle. The motion included make and model, amount of purchase, and selected bidder. It was for a Ford Explorer, and Ray Price Ford, the middle bidder in terms of amount, was named as the seller. It was explained that the vehicle being replaced was also a Ford Explorer and that Price Ford was the closest bidder, a supposed advantage for service needs. At this point Director Joe Miller objected. He reasoned that a Ford Escape could perform public safety tasks equally well, would get better gas mileage and would cost in the neighborhood of $5,000 less. He further reminded the room that a vehicle can be serviced, including warranty work, at any same brand dealership, regardless of purchase location. Gallery member David Pope echoed Miller’s opinion, as did numerous directors and members who followed. The matter was finally removed from the table for future consideration and discussion.
Resolutions to adopt a new committee procedures manual and new collection procedure, previously cited, were passed.
Director Miller then went off the agenda to bring up outdoor pool maintenance for discussion. Miller’s point was that the work had not been approved by board motion nor had the work been put out for bid. He objected to the GM’s selection of a vendor to begin the work, currently under way, without these elements. He asked Mr. Roth for the expected cost of the work, which was not immediately available (the 2013/2014 budget lists estimated cost at $20,000).
During Public Comments, several members (whose names we are withholding) complained that a home on Doe Drive is unsightly, with much debris, junk and bags of garbage strewn about. They also state that there is constant traffic in and out of the home with short term visits occurring at all hours. The CEO will check for the unsightly premises, but it was recommended that regional police be contacted regarding the frequent short visits.
Several residents of Seneca Court, formerly North Glade Court, complained that their road is virtually impassible, with mud pits and ruts and a complete lack of gravel. The GM will look into possible relief.
Director Margaret Fitzgerald ignited a furious exchange over the early closing of the Emerald Bar and Grill on Friday, May 17th. Apparently a large contingent of folks who had attended the bonfire on Pine Tree Beach decided to top off the evening with a drink or two at the bar. Arriving at about 9:15 they were told the bar was shortly closing and they could order a single drink. Various reasons were given including slow business and possible intoxication of patrons. After much ado, protestations and a visit by the board president, they were escorted out by public safety before 10 pm. President Leslie took full responsibility, promised published hours would be adhered to in the future and agreed that it was important to do so.
Heidi Castro of Cedar Drive reported a creeping wetland in her backyard, fearing it could reach the house. She has contacted the Army Corps of Engineers and was told it was a local matter. GM Allen Roth will look into it.
Finally, there was a comment about the failure of many homeowners to post the new address signs required by the county. The problem as stated was that even if a particular homeowner is in compliance, failure by his neighbors could slow emergency vehicles as the approach that location without progressive signage. It was suggested that Rules and Regulations ‘address’ the address problem.