June 22, 2013 Board of Directors Monthly Open Meeting
by Buz Whelan
After the usual pledge to the flag and acceptance of the previous meeting’s minutes (with the standard minor corrections) President Al Leslie gave his message. Prefacing his remarks with the call for a short meeting due to a scheduled party and his not feeling well, he admonished the community in general to eschew rumor-mongering and instead go directly to the source of the concern. He pointed out that the GM is readily available as are the various directors.
During an unusually brief Treasurer’s Report, Earl Frank pointed to an article in the Pocono Record that indicated approximately 66% of Pocono Mountain West High School students were receiving some form of public assistance. This would have some explanatory value, he said, in understanding why delinquencies are running so high.
General Manager Allen Roth informed the room that the deadline for the special July edition of the Emerald News is Tuesday, June 25th. This issue will have the candidate bios and campaign statements.
Deadlines come and go, and bog removal in East and West Emerald Lakes is a sure example of that. This issue has been tossed around for at least two years, maybe more, and today GM Roth informed us that the June 20th date for work initiation had been missed. Contacting Joe Gallagher of Ecological Solutions, the firm hired to do the removal, he was informed that it was preferable to wait until the bogs rose to the surface of the lake, since their appearance would ease removal. Last year the bogs appeared early, in late June, due to an unusually mild spring and early summer. But in 2011, a more typical year weatherwise, the bogs did not appear in East Emerald Lake until the third week in July and West Emerald Lake in early August. Adding to the confusion was the memory of some members that last year we were told that it was easier to remove the bogs before they surfaced.
The GM also reported that with the beaches open the hot dog wagon would be making appearances and the Snack Shack at the outdoor pool is open.
During Committee Reports, the recommended changes to the collection procedures were discussed, and a recommendation that the board begin preparing for a Special Meeting in late October or early November was made. The purpose of the meeting would be to ask for a dues increase. The manager’s recommendation of a three-year program with increases of $60, $50 & $40 respectively was noted in the recommendation.
Under Old Business the board approved a resolution for payment of the repairs to the outdoor pool, in the amount of $13,700. The 2012/2014 budget, recently passed, contains a line item of $20,000 for outdoor pool repair. This was an estimate, since the precise scope of work could not be known until the repairs were well underway. The board also passed a resolution accepting the Finance and Planning Committee’s recommended changes to the collection procedure. When a delinquency first occurs, a 10% penalty will be attached and the entire amount of the Annual Dues remaining shall immediately become due.
Under New Business, the board approved the selection of Mark Davis as chairperson of the newly re-formed Real Estate Committee. The chair had been elected at the committee’s first meeting and he reported that the committee is made up of short and long term landlords, renters and non-leasing homeowners.
The board accepted the ad hoc Committee to Revise the Bylaws’ recommendations for changes to be put to a vote at the Annual Meeting in August. Among those that bring the document into congruence with already existing practice are recommendations to require a complete audit every year (as opposed to current bylaw for every fifth year), to extend appeal and payment deadlines for citations from 10 to 30 days and to eliminate from the bylaws reference to the moribund Campground Committee. The committee also recommended formalizing the process for replacing a mid-year board vacancy by going to the next highest vote getter at the previous Annual Meeting, then going to the next highest after that if the first next (is this getting confusing?) is unavailable. When all losing candidates have been exhausted, or if there weren’t any, the board may choose a replacement who would serve until the next Annual Meeting when a vote could be held to fill out the term, or select another director if the term is expiring.
During a discussion of roadside mowing, it was reported that the mower was expected to be repaired by early next week and mowing would then continue. The board also directed the GM to research the cost of a new mower, including choices of manufacturer, models and vendors. Should a new mower be purchased, the current one would become a backup.
During Public Comments Paul Capozzoli suggested sealing cracks in our roadways. He said that his research shows that we can significantly extend the life of any given road segment by doing this. He reported that he had spoken with individuals involved in county road maintenance and this is something that they do and recommend.
Pat Galderisi brought up the problem of chickens running loose in sections of the Estates. Of course, our Declarations forbid the keeping of livestock. Phyllis Shedlock said that she had observed chickens on Sage Road. After much joking about chickens crossing the road and so on, it was agreed that the GM would have the Code Enforcement Officer Ralph Musto investigate.
Progress on Cabaret ’35, to be held August 10 was also reported. It was underscored that this is to be a total night club experience not just another singing performance. Audience members are encouraged to come in period dress (‘20s & ‘30s) and prizes will be given. Tickets ($10 advance, $12at the door) are currently being sold at the Community Center.